COVID-19 restrictions and hall hire

We will hire the hall out strictly within the rules set by NSW Government. Please check the latest advice before booking. If you do book a date and the rules, or your plans, change then we will either refund your deposit or change the date for an available day of your choosing.

Our hall has capacity for up to 80 people within the one person per 2 square meters rule, but number limits may be lower (40 if the 2 square meter rule applies). Contact us to find out about our reduced rates when COVID-19 restrictions apply.

A a hirer you can use our NSW Government QR Code for guests to check-in, but will need to complete a COVID-19 Safety Plan.

Saratoga Sailing Club HALL Hire

Saratoga Sailing Club has over 45 years of sailing history.

The club is a community club, located in a very special location on the "Saratoga Peninsula" with an unsurpassed outlook and unobstructed views across the Brisbane water.

The club house comprises a ground storage area for boats and an elevated first floor which the Club hires out. Access is currently via a long flight of stairs.

The top floor of the sailing club facility has a hall with heating and air-conditioning, a polished wooden floor, self-contained kitchen (refitted in 2018) with large fridges and ample cooking facilities, toilets and elevated deck. This floor can accommodate 100 people (70 seated) and is available as a venue to hire for functions:

Weddings and engagements
Birthdays (sorry we are unable to accommodate 18^th or 21^st birthdays)
Community meetings
Regattas and other events

Key Features

Fantastic Location and light sea breezes on request most days
Air conditioning with reverse cycle for heating
Reasonable Rates - currently $500
Up to 100 guests with seating for 70
Full Kitchen (crockery for hire up to 100 guests)
Ideal for Weddings and Engagements and theme parties
Plenty of parking

FAQs

How do I check availability?

You can check availability via our Calendar by navigating to the date and seeing if there is an entry there. If there is no entry then the hall is not booked (although possibly there may be a booking in progress). Once you have checked availability you will need to enter the date in the hall booking form and submit a deposit to reserve the date.

You will be taken to the Calendar when you click 'Check Availability' at the bottom of this page.

What does it cost?

Hall Hire Fee: $500

Deposit: $200 to secure booking
Balance is payable on confirmation of availability

Refundable Bond: $500

You are required to have liability insurance (see below)

Note: Matching white crockery is available for hire up to 100 guests at $1.50 per setting which includes dinner plate, side plate & dessert bowl (plate only $0.50). Please discuss this with us after you have booked.

What facilities does the venue have?

Access

Our location is on Saratoga Peninsula, Central Coast
Access is currently via a long flight of stairs

Hall

Floor Area: approx 150 sq meters excluding deck
Floor type: Polished wood
Toilets: recently re-furbished
Reverse cycle air-conditioning

Chairs and type: plastic chairs for 100 people.
Size tables: roughly 2 X 1 metre, enough to seat 70 people and buffet
Matching white crockery available for hire up to 100 guests at $1.50 per setting which includes dinner plate, side plate & dessert bowl (plate only $0.50)
BRING YOUR OWN WINE GLASSES
Hooks and wooden board in ceiling for decorations

Kitchen

Servery window and preparation table
Freezer: limited freezer space
Fridge: large 2 doors.
Stoves: 2 upright plus Microwave
Urn & Jug
Electric Pie warmer

What if something gets broken?

Damage

Minor damage will be taken from the Bond*
Major damage from Hirer's liability insurance

*All damage which is more than normal wear and tear is the hirer's responsibility and will be deducted from the Bond.

How do I get insurance?

You must have liability insurance to a minimum of $2,000,000, and the policy MUST be in the same name as the Hirer completing the application.

Check with your insurance company or take out Event Insurance, and upload the policy when completing the online booking form. If you are following the manual process you can provide a photocopy.

A couple of companies that provide Event Liability Insurance for Functions:

JUA: 1800 252 263

Weddings: http://www.ourweddinginsurance.com.au

How do I book?

We have made this as simple as possible:

> Step 1 Check availability on the Club Calendar (click the button below)

> Step 2 Fill in and submit the booking form (click on the 'Book Hall' button from the Calendar)

> Step 3 Pay the deposit (you will be directed to the checkout when you submit your booking form)

You can also download and Print a Hall Hire Booking Form, fill it in, sign it and scan/email or post it back. Payments can also be made by bank deposit (see section 10 of the Terms and Conditions in the electronic Booking Form for details). Please contact us (see Enquiries below) first, if you want to follow the more manual process.

IMPORTANT:

Your deposit will notify us to action your booking. If you don't hear back from us please use the contact us form, or message us via Facebook to confirm.
Due to demand for club bookings we CANNOT confirm until the hire form is signed AND the deposit paid.

What happens after I book?

After you book you will get a confirmation message and we will contact you ASAP to arrange key collection and pay remainder of hall hire fees.

If you don't hear from us within a few days, please contact us.

How do I pay the balance and hire crockery?

Want to pay remaining Balance or Bond on line? Select what you need to pay below and click 'Go to checkout' (alternatively you can visit the Hall Hire fees section in our shop):

Pay remaining fees

Balance

Bond

Full crockery set (don't forget to add the number of people)

Only choose those you haven't yet paid

Do I need to clean up?

The Hirer is responsible for cleaning up after the event. This must be completed by 10.00 am the following day

Bathrooms: floors swept, washed with hot water and detergent and scrubbed with deck brushes provided.
Wooden floor: mopped and any sticky residue and rubbish removed. Kitchen: stoves, ovens clean and floors mopped.
Rubbish: removed and taken away by hirer*
Grounds left tidy with no cigarette butts and empty drink bottles

*Please note that it is acceptable for the hirer to leave at the club all refundable type glass / plastic bottles and cans, provided they are left in the bins or boxes provided. After the event and they will be disposed of by the Club.

What happens after the event?

The function needs to finish by 1.00 am unless otherwise agreed
The hall should be cleaned and vacated by 10.00am next day unless otherwise arranged
An inspection will be done by a club member on the collection of keys
Your refundable Bond will be returned after your event once the venue has been inspected

Bookings

We have made this as simple as possible:

Step 1 Check availability on the Club Calendar (click the button below)

Step 2 Fill in and submit the booking form (click on the 'Book Hall button' from the Calendar)

Step 3 Pay the deposit (you will be directed to the checkout when you submit your booking form)

You can also download and Print a Hall Hire Booking Form, fill it in, sign it and scan/email or post it to us. Payments can also be made by bank deposit (see section 10 of the Terms and Conditions in the electronic Booking Form for details). Please contact us (see Enquiries below) first, if you want to follow the more manual process.